Fiscal & Business Analyst I

This is a professional position within Administration & Finance team, providing financial analysis and projections, budget management, and fiscal resource management. This position monitors and analyzes budget and accounting data to ensure compliance with statutes, regulations, and accounting principles, and keeps leadership informed regarding the financial and budget status of their departments. The Fiscal and Business Analyst also advises faculty and staff on applicable federal and state regulations (e.g., grant/OMB requirements, GAAP) and USF policies and procedures.

Account Reconciliation

• Reconciles and performs detailed review and analytical analysis of departmental financial statements, including review of budget to actuals/variance analysis for general revenue, auxiliary, concession, grant, and USF Foundation. 
• Monitors payroll expenses and may advise on appropriate chartfields/accounts for salary expenditures. Assists in planning for future salary & rate budget allocations.
• Reconciles and monitors campus bookstore and vending commissions. 
• Performs gift card reconciliations on a quarterly basis.
• Manages campus Touchnet eCommerce access request process, reconciles/distributes eCommerce revenue and merchant fees monthly.

Reporting/Analysis/Compliance

• Creates and maintains necessary spreadsheets or databases for supporting documentation, record keeping, auditing, and verification purposes. 
• Prepares and develops financial projections/forecasts, "what if" scenarios, budget control systems, cash management systems, etc. and works with management on financial planning and reporting at monthly, quarterly and yearly intervals.
• Gathers data and assists in the preparation of the yearly operating budget/plan to be submitted to the central Budget office and/or other administrative departments.
• Monitors and tracks departmental spending (e.g., through commitment control, RSA, spreadsheets, etc.) and alerts appropriate personnel to potential deficits before they occur.
• Analyzes auxiliary income for Unrelated Business Income (UBI) and prepares appropriate paperwork.

Transactions

• Monitors and approves department spending and purchasing activity and accounts payable. Process expenditure transfers as needed.
• Oversees the monthly billing and invoicing process for all services rendered in the auxiliary function (external and/or inter-departmental).

Procedures

• Serves as a liaison with departments and/or external agencies by problem solving, resolving budget issues, and providing appropriate information for various purchasing, financial, and budget related inquiries to ensure compliance with departmental policy, USF policies/regulations and state/federal statutes. 
• Recommends appropriate accounting controls to be implemented and develops new and/or makes revisions to previous fiscal procedures for the department.
• Assists in the asset management process including attractive items tracking.

Minimum Qualifications

This position requires a Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and 0-2 years of fiscal related work experience; or a Bachelor's degree in no specific required field and two years of fiscal related work experience; or four years of direct experience for a Bachelor's degree.

Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Preferred Qualifications

High attention to detail and data accuracy. Communicate effectively and provide exceptional customer service. Proficient in Microsoft Office applications. Analytical thinking skills. Problem solving.